Free Group Trip Planner Spreadsheet Template — TripCircle
The group trip planner template your crew actually needs.
A free Google Sheets template built for real group trips. Seven tabs covering everything from who's in to what everyone owes — so the planning doesn't all fall on you.
Free forever · No account needed · Works in Google Sheets
Seven tabs. Every detail covered.
Built for the person who ends up doing everything — so at least you're doing it in one place.
Start Here
How to use it, color guide, and one honest note about spreadsheets.
Trip Overview
Destination, budget, weather, and what everyone agreed to. Screenshot it and send it to the group.
Who's In
Status tracking, flight details, pre-travel checklist. Including the PTO reminder and the wrong airport joke.
Cost Tracker
Who paid, who owes, auto-calculated splits, and a running tips pool. No more 'wait, who paid for that?'
Itinerary
Day-by-day plan with activities, costs, dress codes, and the gentle reminder about buying things on-site.
Tasks & Packing
Shared task list, themed outfit reminders, gear notes, and everything groups forget until the morning of.
Bookings & Links
Every confirmation number, contact, and important link in one place. You will thank yourself at the airport.
Built for the person who ends up doing everything.
This template works. Thousands of groups have planned trips with spreadsheets. But someone still has to update it, chase the maybes, and notice when one person said they're in but hasn't confirmed a single thing. If that someone is always you — there's a better way.
400 messages. Nobody can find the decision you made three weeks ago.
47 cells, filled in manually, one tab at a time. Still better than the group chat.
One place. Everything automatic. The whole group actually sees it. Free to join.
We built TripCircle so you never have to do this manually again.
It's free. It handles the cost splitting, the itinerary, and the group chat chaos automatically. You're already here. 😏
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